Coordinating Gift Meals

One of the greatest gifts we got when Elida was born wasn’t anything (directly) for her. My friend, Brooke, visited us in the hospital the day that she was born and said “I will take care of coordinating meals for you, so if anyone asks you about bringing you food, have them talk to me.” I was in the post-partum exhaustion/elation haze and just said “Okayyyyyy”, not really knowing what that means.

Brooke has had four babies. She totally gets this bringing-home-baby craziness that I was experiencing for the first time. She knew what a blessing this would be. When someone offered to bring us a meal and asked what we’d like, I just said, “Brooke is taking care of coordinating that. You can call her.”, and didn’t think anything else about it.

The day after we got home from the hospital, Brooke called me and asked how often we wanted meals (every day for the next week, every other day for the next couple weeks, on Tuesdays and Thursdays, etc.), what kinds of foods we didn’t like and what time we’d like them to bring the food. Then she said that she’d coordinate the meals and let me know who was bringing what when. And that’s just what she did.

As it turns out, there were a number of generous people who wanted to bring us food after we brought E home so that I wouldn’t have to worry about cooking. I was amazed. What I would have never known, but that Brooke had learned in her birthing of four children was that sometimes that generosity can actually make things harder. Well-intentioned as people may be, if left to their own to bring meals may mean having 3 meals show up in one day, another one the next evening as you’re finishing making something (awkward!) and another one that your family simply will not eat.

After being on the receiving end of this, I decided that this is a great gift and this kind of gift is totally up my alley. (I get to make a spreadsheet!) When one of my friends have a baby, I let them know that I will take care of coordinating this for them. I ask them the following questions: (which I learned from Brooke)

  1. How often would you like a gifted meal (daily, a certain number of times per week, one day a week, etc.)?
  2. What kinds of food do your family particularly like?
  3. What kinds of foods would not be enjoyed by your family?
  4. What is the best time for food to be delivered?

I also give them a few cards with my contact information. That way, if a person says something to my friend about bringing a meal, they have a very easy way to say “My friend is taking care of this so that I don’t have to think about it.” Use this printable and fill in your contact information and then give them to the new mom (ideally, before the baby is even born).

I use this chart to track who is bringing what meal when. After I’ve got it all scheduled, then I simply let my friend know who will be coming on which days with what delicious meals.  The newborn stage has it’s challenges, but it also is filled with so much joy, and if there’s something I can do to diminish challenges and allow friends to enjoy more of the good stuff, then that is a gift I can’t wait to give!

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