I grew up in a card-giving family. For birthdays, you always gave and received two cards; a humorous one and a sentimental one. And we were those people who sent “just because” cards on a frequent basis. Most college students spent more money than they should have at bars and at the mall. I did so at Hallmark. (Okay, I spent more than I should at the mall too).
After I graduated from college, I moved to Washington, DC and I still sent birthday and anniversary cards, but I wasn’t as on top of it as I used to be. By the time I moved to Minnesota a few years later, I was doing well if my grandma got her birthday card a week after her birthday. And the ‘Thinking of You’ cards? Forget about it.
Now, I know many people will say that sending cards is outdated, and they may be right. But I’m old school – at least when it comes to this. Even in our instant gratification culture, I still get excited when I receive (real) mail. I like getting texts; my phone dings with a message, I read it, and it ends there. But when I open my mailbox and there’s a pretty envelope with my name and address hand-written on there, it means a little more. See, old school.
I decided that I needed to make this a priority. I needed to find a way to make sure that the people I cared about knew that I cared about them. An action plan was put in place and it looks like this:
- I did what I always do when I need to come up with a system for something: I created a spreadsheet. Use this one page printable or this three page printable and put it in your card-sending station. Use old calendars, your memory and whatever else you used to use to keep track of these things to find all of the “card-sending” events for your loved ones. It’s a quick, at-a-glance way to see how many cards need to be sent in a month and to whom.
- Get the cards. You can buy them individually, in box sets or make them. I’ve done all three at different times. Don’t get hung up on this. Whatever works best for you.
- Create a card-sending station. Having everything you need for a task all in one place is the difference maker when it comes to these kinds of tasks. Have your cards, envelopes, pens, return address labels, address book and stamps all in the same location so that you have everything and you don’t constantly get interrupted to go get something to finish the task.
- Write the cards. Once a month find a time to sit down and write all of your cards for the next month. Pull out your list, choose a card for each occasion and write all of the cards for the next month. I have found that the middle of the month is the best time to do this because then I don’t miss those beginning of the month events. In addition to the event cards, I also pick two people each month and send them a ‘Thinking of You’ card. I wish I could do this more, but I have learned that if I don’t do it during this time, it doesn’t get done. Writing the messages in the cards is the most time-taking part of the process. But it is also the best part. When I make myself sit down and put in writing how much I love and appreciate people, it makes me love and appreciate them even more. And it reminds me how fortunate I am to have such wonderful people in my life.
- Address and stamp the envelopes. I have a spreadsheet that is saved on Dropbox, so I can look up everyone’s address on my phone. If you’re more old-fashioned and prefer an address book, use that and keep it in your card-sending station.
- Put a post-it on the envelope with the date it needs to be mailed. To be on the safe side, I pick a date that is six days before the event.
- Put them in a high-traffic area where you will see them and be reminded to stick them in the mail. I put mine in our outgoing mail holder in our ‘Command Center’ which we walk by each day.
That’s it. You will be amazed at how little time this actually takes. I love the feeling I get when I grab an addressed envelope and drop it in the mailbox; knowing that in a few days one of my favorite people will know how much they mean to me. The only downside is that they may call you to tell you how much they appreciated what you wrote, but because you wrote it over a month ago, you can’t remember. Not that that has ever happened……